A Quick Guide to Cover Letter Heading


Crafting a compelling cover letter can be the key to landing your dream job. Your cover letter is often the first point of contact with a potential employer, making a solid first impression critical. The cover letter heading may seem like a small part of your job application, but it plays a crucial role in ensuring your application is noticed and taken seriously. 

This blog will provide essential insights into creating an effective cover letter heading that grabs attention.

What is a cover letter?

Before diving into the intricacies of a cover letter’s heading, let’s clarify what a cover letter is. 

A cover letter is a personalized document that accompanies your resume when applying for a job. It’s your chance to introduce yourself, express your interest in the position, and highlight the aspects of your background that are most relevant to the job you’re applying for.

The Importance of a Well-Crafted Heading

The heading of your cover letter might seem like merely a formality, but it’s the cornerstone of your document’s presentation. A well-crafted heading ensures that your cover letter is organized, professional, and easy for the hiring manager to navigate. It sets the tone for the rest of the letter and can differentiate your application from the sea of others.

Essential Elements of a Cover Letter Heading

A standard cover letter heading should include the following elements:

Your Name: Start with your name in bold or a slightly larger font to make it stand out.

Contact Information: Include your phone number, email address, and LinkedIn profile (if relevant).

Date: The date you are sending the cover letter.

Employer’s Details: Include the name, title, company, and address of the person you are addressing the cover letter to.

Formatting Your Cover Letter Heading

The appearance of your cover letter can be just as important as the content. Here are some formatting tips to ensure your cover letter heading is perfectly polished:

Alignment and Spacing: Typically, cover letter headings are left-aligned. Ensure there is adequate spacing between each element to improve readability.

Font Style and Size: Use the same font style and size as your resume to maintain consistency. Keep the font professional and the size between 10 to 12 points.

Tips for Writing an Effective Cover Letter Heading

Keep It Professional: Your email address should be professional, ideally just your name. Avoid using outdated or casual email providers.

Tailor It to the Job and Company: Whenever possible, address the cover letter to a specific person. Doing some research to find out the hiring manager’s name can go a long way.

Proofread: Even small mistakes in your cover letter heading can throw off a potential employer. Double-check for typos and accuracy in your contact information.

Example of a Good Cover Letter Heading

This is the format to follow:

[Full Name]


[City, State]

[Email address]

[Phone number]

[Porfolio/LinkedIn URL]


John Smith

123 Apple Street, New York, NY 12345

john.smith@email.com | (555) 123-4567

LinkedIn: linkedin.com/in/johnsmith

Ms. Jane Doe

Senior Hiring Manager

Tech Innovations Inc.

456 Tech Drive, San Francisco, CA 98765

Common Mistakes to Avoid

When crafting a cover letter, the heading plays a crucial role in making a professional first impression. However, applicants often make some common mistakes that can undermine the effectiveness of their cover letters. 

Here’s a breakdown of these mistakes and their causes:

  • Using an unprofessional email address.

An unprofessional email address is one that may seem casual or whimsical for personal use but is inappropriate for job applications. Examples include addresses with nicknames, slang, or numbers that can be perceived as arbitrary or immature (e.g., partydude2000@email.com).

  • Forgetting to update contact information.

Outdated or incorrect contact information in a cover letter’s heading can prevent potential employers from reaching out to an applicant. This includes wrong phone numbers, email addresses, or even physical addresses.

  • Overlooking the importance of aligning the heading with the rest of the document.

The alignment and formatting of a cover letter’s heading should match the rest of the document. Font, size, or alignment discrepancies can make the cover letter appear unprofessional or sloppy.

Avoiding these common mistakes can significantly enhance the professionalism of your job application and increase your chances of making a positive first impression. Always double-check your cover letter for these details before submitting your application.

Wrapping up…

Your cover letter heading might be the first thing a potential employer sees, making it a critical element of your job application. By following the guidelines provided in this guide, you can ensure your cover letter makes a strong, professional first impression that sets the stage for the compelling content to follow.


  • First impression counts: Your heading is the first thing seen; it matters.
  • Sets the tone: It shows you’re professional right from the start.
  • Detail Matters: Reflects your care for detail.
  • Shows Effort: Indicates you’ve taken time and are serious about the job.
  • Invites Reading: A good heading encourages reading the rest of your letter.
  • Helps Stand Out: Makes your application memorable from the beginning.


  • Is including a LinkedIn profile necessary?

While not mandatory, including a LinkedIn profile can provide additional professional background information that may strengthen your application.

  • Should I include both my home and mobile phone numbers?

Including just one reliable contact number is sufficient, preferably your mobile phone.

  • How can I find out the name of the hiring manager?

Research the company website, LinkedIn, or even call the company’s reception to ask for the hiring manager’s name for your application.

  • What if I can’t find specific details to address the cover letter to someone?

If specific details are unavailable, “Dear Hiring Manager” is a suitable alternative.

  • Can I use a cover letter heading template?

Using a template as a starting point is fine, but customize it to fit the job and company to which you’re applying.

  • Can I use a creative font for my cover letter heading?

Stick to professional fonts to ensure your cover letter is taken seriously.


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